The 4 Key Qualities of Effective Systems

Goals are important. They give us something to shoot for. But systems largely determine if those goals are within reach.

“You do not rise to the level of your goals. You fall to the level of your systems.” — James Clear

An effective system or process is your secret weapon for success and the speed at which it is achieved. If you have a poorly-defined system, or no system at all, goals remain out of reach.

So, what exactly is a system?

It is a structured routine backed by clear principles and practices that account for the progression of learning, development and refinement.

Some real-life examples may help clarify:

• Getting stronger — Starting Strength by Mark Rippetoe

• Organizing Digital Information — The P.A.R.A. Method by Tiago Forte

• Productization — Build Once, Sell Twice by Jack Butcher

All effective systems have four key qualities.

They fit comfortably into your life. Your current routine and habits are ingrained. Challenging them wholesale early on is like trying to move a mountain. A system is best introduced incrementally, so avoid those that require life-altering changes or large, scary steps.

They establish a consistent routine. Consistency is the foundation of all successful systems. A routine cultivates effective habits that lead to consistent output and continuous improvement. It stabilizes, sustains and focuses.

They make your work visible. An effective system is self-directed, puts what matters most front and center and motivates with progress as its own reward. It allows for frequent self-reflection and course correction as learning progresses and each new level of skill is unlocked.

They provide the support you need. Support from others, especially early in your aspirational journey, can mean the difference between long-term success and failure at the launch pad. It comes in many forms: community, accountability partners and coaching just to name a few.

In short, every good system is comfortable, consistent, visible and supportive.